Alphabetical Filing System

It is the most popular and common method of filing.

Alphabetical filing system.

The disadvantages of alphabetical filing are given below. Account numbers transaction. While there are a number of different methods for storing or filing information alphabetic subject numeric and geographic the most common method is the alphabetic filing system. But there are standard alphabetical systems that most people use for client files.

By implementing alphabetical filing in your life you will ensure all documents are protected and readily available. Many times a number is already being used as an identifier such as. It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system. Procedures for storing records alphabetically will vary among organizations and even among departments within an organization.

The filing method under which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file is alphabetical classification. You ll file numbers in the same way you would file alphabets in ascending order that is smallest to largest. Filing and classification systems fall into three main types. There are many rules on how to file alphabetically in english to preserve a sensible filing system.

Alphabetical method of filing leads to confusion and congestion if there is a common name. Most very large filing systems use a numeric indexing method for a variety of reasons. A well maintained filing system allows vital information to be accessed quickly and saves a company money by saving time. Various places may have very specific rules such as medical files which i haven t been privy to or filing by number either ascending or descending.

As an admin i ve often had to do filing for the companies i ve worked for. Luckily it s simple to get started with new documents and still is not a difficult change to make if you need to reorganize. Papers may be misfiled due to misspelling of names. A file that s indexed by a number has only one possible location in the filing system making filing mistakes far less likely than alphabetic filing systems.

Disadvantages of alphabetical classification of files. Choose between four different types of filing systems for your office. In addition you can separate each type of filing system into subgroups. It requires a lot of time to find papers and thus hinders the speed of operation.

Initials are considered separate units and are also filed alphabetically. Alphabetical filing alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file. Alphabetical numeric and alphanumeric.