Alphabetical Filing System Pros And Cons

Alphabetical filing has some advantages.

Alphabetical filing system pros and cons.

While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn this system of organisation also has some disadvantages. There are disadvantages to alphabetic filing when the number of files grows to several. The disadvantages of alphabetical filing are given below. Alphabetical filing was covered in the ezine report filing alphabetically advantages and disadvantages.

B the staff should be able to learn and come to be comfortable with the law in a timely manner. In a true logographic writing system you need one character per word. Beth smith would be filed before pam smith. A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.

Filing systems offer advantages and disadvantages to office settings. Even if the system is really morphographic with each character representing a morpheme rather than a full word you need one character per morpheme. Most companies use traditional filing systems where paper documents are filed in filing cabinets. Files are organised by surname and further broken down by first name.

Most systems put last name first then the first name. Unlike numeric indexing no cross reference system is needed so users of the system can find files simply by looking them up in the filing system. Alphabetical method of filing leads to confusion and congestion if there is a common name. A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical.

Straight numeric filing system. A file with an alphabetic heading is also easier to identify when it s out of the file system and in use. In an organized filing system folders are arranged in some kind of order we hope. Some commonly used methods include.

Alphabetical straight numeric terminal digit numeric or by some category. The most common type of filing system used is an alphabetical system. Papers may be misfiled due to misspelling of names. Alphabetical filing was covered in the ezine article filing alphabetically advantages and disadvantages.

Since very language has th. Disadvantages of alphabetical classification of files. Weighing the pros and cons of. It requires a lot of time to find papers and thus hinders the speed of operation.