Alphabetical Filing System Advantages

B the staff should be able to learn and become comfortable with the system in a timely manner.

Alphabetical filing system advantages.

An accurate method of filing. The reason is that the alpha numerical classification is an elastic one. Alphabetical filing has several advantages. The telephone directory is a good example of such a classification.

B the staff should be able to learn and come to be comfortable with the law in a timely manner. There are disadvantages to alphabetic filing when the number of files grows to several thousand. It is an indirect method of classification of filing. This classification is very simple to understand and operate.

Filing systems are used to keep documents organized and easy to find for employees. Hence there is no need of separate index for them. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method. A file with an alphabetic heading is also easier to identify when it s out of the file system and in use.

Advantages of alphabetical classification of files 1. The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order. It includes name address phone number subject and other information along with file number.

A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical. Advantages disadvantages of filing systems. Alphabetical filing has some advantages. The main advantage of this system is the ability to store and retrieve records alphabetically by.

It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the. Usually this type of system is best when small amounts of information are involved. The more files you have the greater risk of having the same name on more than one file. Suitable for large offices having a large number of files and folders.

A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical. Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order. A filing system is set up and employees follow the. The subject filing system method allows the data to be arranged based on the subject or topic.

All files and folders are given separate numbers. In this filing alphabetical index is required.