Alphabetical Filing System Advantages And Disadvantages

Numeric systems are evaluated in other articles.

Alphabetical filing system advantages and disadvantages.

Alphabetical filing is one method of managing medical records. A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical. Files are organised by surname and further broken down by first name. It requires a lot of time to find papers and thus hinders the speed of operation.

It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system. Advantages of alphanumeric filing. Alphabetical filing alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file. While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn this system of organisation also has some disadvantages.

Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs. Before putting the files into alphabetical order you have to decide what will be the designator of the file. Disadvantages of alphabetical classification of files. Filing and classification systems fall into three main types.

It includes name address phone number subject and other information along with file number. Papers may be misfiled due to misspelling of names. This article looks at alphabetical filing. The disadvantages of alphabetical filing are given below.

In this filing alphabetical index is required. Alphabetical filing has several advantages. B the staff should be able to learn and become comfortable with the system in a timely manner. Alphabetical numeric and alphanumeric.

For example in an alphabetical group of a correspondence with albert may be given number a 1 and with alex jones number a 2 and so on. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order. Most companies use traditional filing systems where paper documents are filed in filing cabinets. Filing systems offer advantages and disadvantages to office settings.

Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method. Alphabetical method of filing leads to confusion and congestion if there is a common name. The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification. In addition you can separate each type of filing system into subgroups.

The most common type of filing system used is an alphabetical system. Suitable for large offices having a large number of files and folders.